Processing Registration Requests

While we would like every team to attend any event they wanted, there are a limited number of slots available at our events. In an effort to equitably allocate these slots, we use use the method described below.

All events have a Registered List and multiple Waitlists ( P1 Waitlist, P2 Waitlist, P3 Waitlist, etc.) specific to that event. The Waitlists (P1, P2, etc.) for an event expand and shrink independently. Teams are added to the Registered List or a specific Waitlist in registration submission timestamp order.

Where there is an open slot at an event ready to be offered to a team, the P1 Waitlist is used first to find a team until it is fully processed (top to bottom), then the P2 Waitlist, and so on.

The primary and secondary contacts of a waitlisted team will be notified if a slot becomes available. The contacts will have 3 business days to respond to an offer to attend. If a response is not received within 3 business days, the offer is rescinded without notice and the team is removed from the Waitlist. if there are two or less weeks until the event, the response window drops to 2 consecutive days. I there is less than one week until the event, the window drops to 1 day.


Kickoffs

Kickoffs are open to all FTC teams and to any potential new FTC teams.

Registration
Advanced registration is requested, but not required.


Workshops

Workshops are open to all FTC teams and any potential new FTC teams.

Registration
Advanced registration is required.

Registration request processing
Slots at workshops are allocated on a first come, first serve basis. If the workshop fills up, a waiting list will be established and teams will be added based on their registration submission timestamp. The primary and secondary contacts of a waitlisted team will be notified if a slot becomes available. The contacts will have 3 business days to respond to an offer to attend. If a response is not received within business days, the offer is rescinded without notice.


Scrimmages
Open
Scrimmages are open to all FTC teams.

Registration
Advanced registration is required.

Registration request processing
Slots at scrimmages are allocated as follows.  A team is added to the Registered List for their Priority 1 choice if a slot is available. If the event is full the team is placed on the P1 waitlist. The team's Priority 2 choice is added to the P2 Waitlist, the Priority 3 choice is added to the P3 waitlist, etc.

Waitlists are initially processed 3 weeks before the Scrimmage.


Qualifiers
Open
Qualifiers are open to all FTC teams in good standing with FIRST and in good standing with Pennsylvania FIRST Robotics. The number of Qualifiers a team may participate is limited per FTC Game Manual 1. See FTC Game Manual 1 for full details.

Registration
Advanced registration is required.

Registration request processing 
** PA TEAMS **  
For your first Qualifier, your team will be added to the Registered List in the Qualifier with space available according to your Preferences. If all selected Qualifiers are full, your team will be placed on the Priority 1 Waitlist for all selected Qualifiers. Once your team is added to the Registered list for your first Qualifier, your team will be removed from Priority 1 Waitlists of all Qualifiers and reassigned to other Waitlists as appropriate. For all other Qualifiers, your team will be added to the Waitlists according to your Preferences (2nd Preference > Priority 2 Waitlist, 3rd Preference > Priority 3 Waitlist, etc.). Once your team has competed in or is Registered for the desired number of Qualifiers (3 max), your team will be removed from all remaining Qualifier Waitlists.

** NON-PA TEAMS **  
For all Qualifiers, your team will be added to the Waitlists according to your Preferences offset by TWO (1st Preference > Priority 3 Waitlist, 2nd Preference > Priority 4 Waitlist, etc.). Once your team has competed in the desired number of Qualifiers (3 max), your team will be removed from all remaining Qualifier Waitlists.

Waitlists are initially processed 6 weeks before the Qualifier.


Revision History
2017-08-21: Initial Revision